DISTRICT GRANT APPLICATIONS AND FINAL REPORTS - DO'S AND DON'TS
Do's
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Relate application to one or more of the six focus areas.
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Make sure each club involved knows its responsibility for the project and has a member on the project committee.
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Give short description describing project (120 letters or less) which will be used in the District's application to TRF.
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Make sure the Project Committee has at least 3 members. If an International project, make sure the Host Club's Project Committee also has at least three members.
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Make sure the mailing address for the Project Chair is correct. The check from the District goes to the Project Chair at the address provided.
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Maintain a separate bank account for District Grant projects.
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Have club Foundation Chair and/or Committee members serve multiple years for continuity.
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Provide the signature of the Project Chair and all the current year's Presidents whose clubs are participating in the project. If an International project, make sure a letter of support from the Host Club is attached and the Host Club President signs the application.
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Submit the District Grant application to the District Grant Chair by the date specified in the District Grant application.
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Complete the project by the date specifieed in the District Grant application.
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Make sure your club has attended on of the Foundation Seminars and has submited the Memo of Understanding (MOU).
Don'ts
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Make application for purchase of land or buildings, support of fundraising activities, funding operating, administrative or indirect program expenses of another organization.
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Make applications for activities primarily implemented by a non-Rotary organization.
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Start the project until District Grant funding has been approved.
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Use copy of invices or checks as documentation of expenses.
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